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Guide Lines For Conduct of Examination

(AS AMMENDED ON 02 March 2015)

The School cannot impress too strongly upon all concerned the importance of maintaining integrity of the examinations. If for any reason it is not possible to carry out these instructions, a report must be submitted of the circumstances and of any special precautions that have been taken to the Headmaster.

Infectious Diseases

Students who have been exposed to any infectious disorder cannot be examined unless they are out of quarantine. Separate arrangements may be made for such Students with the approval of the Headmaster.

 

Materials to be provided by Students

Students must come for their examinations fully equipped with pencils, eraser, mathematical and dissecting instruments and painting materials. They are required to write their answers with a pen with black or blue ink; fountain pens or ball point pens may be used , but pencils may be used only for diagrams.


Use of coloured Ink for writing Answers

Attention is called to the instruction that only black or blue ink may be used by Students for writing their answers with fountain or ball point pens. The use of ink of other colours, especially red, creates difficulties for the examiners who have to use  these and other colours for marking and in the photographic reproduction of scripts which are used for the coordination of marking. All colours may continue to be used for diagrams and sketch maps.

 

Examination Stationery

Special ruled answer paper with ruled margins and drawing paper approved by the School , will be provided  for the use of Students taking the examination . Students must write on both sides of the answer paper. Only this special paper must be used. Graphs and outline maps will be supplied by the school.


Students are not allowed to take any of this either used or unused, out of the examination room.

 

UNATHUROSISED POSSESION OF EXAMINATION STATIONARY IS SERIOUS BREACH OF DISCIPLINE AND WILL BE TREATED AS INTENTIONS AS TO USE OF UNFAIR MEANS


ALL EXAM STATIONARY BLANK OR OTHERWISE IS TO BE ACCOUNTED FOR BY THE INVIGILATORS. NO LOOSE

EXAM STATIONARY WILL BE LEFT UN ATTENDED AT ANY TIME.

Students taking certain papers like mathematics and the sciences may require graph paper. This is indicated by a rubric on the question paper. The graph paper will be made available by the School.

Once in the examination room, the examiner should check that all the students should be seated inside their respective classes. The examiner then fills in the details about the name of the subject/roll nos./students present/absent/etc in the check list given to him/her and places it in the pocket available outside the class room.

Candidates must not be allowed to choose where they want to sit; rather their places should be shuffled after every examination session to avoid (remove the temptation) use of unfair means during the examination by the students.

No copy of a question paper may be taken out from the examination room until the end of the period allotted for that paper or students are allowed to leave the examination hall earlier by the invigilator. Question papers left over after distribution to Students must be returned to the Control by the Invigilator.

Under normal conditions no paper is to be given to any Student who is half an hour late , but Invigilators are asked to apply this rule with discretion and in particular to lessen as far as possible, any hardship caused by a transport delay or a misunderstanding. If, through late arrival, a Student either loses a substantial amount of time or is allowed to makeup this lost time at the end of the period allotted to the paper , the matter should be reported to the Headmaster

The Invigilator should not allow any unauthorised person not on  duty, to enter the room where an examination is in progress nor allow such persons to read question papers until the relevant examination period has ended.

Soon after the Question papers are handed over to the students, the examiner must bring to the students notice the following:

  • Number of printed pages in the question paper
  • Number of blank pages in the question paper
  • Any corrections if required / out of syllabus questions claimed by students are to be brought in to the exam coordinators, any corrections or actions must be approved by the head of the institute.
  • Any supplement attached to it like maps, log tables etc.

Immediately on receipt of the Question paper all students will write their name on top of the Question paper.

The first 15 minutes of the examination are for reading the paper only. Students must NOT start writing during this time.

The time allowed for each paper is shown on the question paper. This does not include reading time.

Invigilators may give audible warning to Students when there are five minutes left for the paper to conclude. Any answer script or part left in the exam room after invigilator leaves would not be considered for evaluation under any circumstances.

Students when at work, are in no circumstances to be left without active supervision even for a short time. The Invigilator must take special pains to maintain perfect order and discipline to prevent copying or collusion. Expulsion from the examination room is not permissible. Where it is felt that disciplinary action is absolutely desirable, the matter is to be reported to the Headmaster.

A full  report as soon as possible of cases of dishonesty, discovered or suspected, together with all available written evidence, must be sent to the Headmaster  immediately.

The Invigilator should not explain the questions set nor allow any body else to explain questions or read the answers of the Students. Only authorized corrections duly approved by Headmaster is to be read out.

Invigilators must not, unless authorized by the Headmaster, issue corrections to the questions set. Any such corrections will be sent by the Headmaster in advance at an appropriate time.

Students, who have completed writing their answer paper must remain seated till 50% of the time allotted for the paper is over. At the end of the above time the student must keep his/her answer script on his/her right side and raise his/her right hand as when the invigilator indicates 50% of the time is over and students are allowed to leave. The invigilator must go to the student and collect the scripts. Only after the scripts have been collected, checked the students will be allowed to leave the room. During the balance time as and when the student finishes, will raise his/her right hand and same procedure as given above will be followed.

Students (Classes 5-9) will be allowed to leave the examination as and when they complete the paper. Such students will be required to leave the school premises immediately. If however the student is not willing to leave the school premises he /she be allowed to remain seated in the examination hall. Class 10 Students as per Council Regulations.

At the end of the period allotted to a paper, Students’ answer scripts must be placed in the order of Roll Numbers Class wise. The answer papers of one subject must not be packed with those of another. Similarly answer papers of one class must not be packed with those of another.

USE OF UNFAIR MEANS

If the School is satisfied that a Student has made previous arrangements to obtain unfair help in connection with the question papers from any persons connected with examination, the Student is liable to have his name struck off the rolls of the school.

Students who are detected giving or obtaining, or attempting to give or obtain, unfair assistance, or who are otherwise detected in any dishonesty whatsoever, will be reported to the Headmaster and liable to strict disciplinary action.

The Invigilator, or any member of the supervisory staff, shall seize the answer scripts in which the use of unfair  assistance is suspected.

The Invigilator shall send the seized answer scripts , with a report giving the details of the evidence and the explanation of the Students concerned, to the Headmaster on the day of the occurrence.

In case the Students concerned refuse to give explanatory statements they should not be forced to do so, only the fact of refusal shall be recorded by the Invigilator on duty at the time of occurrence.

The Invigilator has the discretion to permit such candidates to answer the remaining part of the question papers but on answer sheets separate from those in which the use of unfair means is suspected.

Students found guilty of :

i)Bringing in answer sheets; or ii)Taking out or attempting to take out answer sheets ;or iii)Unlawfully substituting answer scripts or getting answer scripts replaced during or after the examination, with or without the help of any person connected with the examination centre, or of any agency within or outside the examination centre. iv)Using of calculators/ formulas printed on pencil box or other stationeries.

Such cases  shall be reported to the Headmaster and will be liable for strict disciplinary action.

If  it is subsequently discovered and the school is satisfied that Students have either copied from other Students, or given an opportunity to other Students to copy from them, or communicated dishonestly with other Students, by way of similar answers or any other circumstantial evidence such student’s will be liable for strict disciplinary action.

Students detected in approaching directly or indirectly any member of the staff of the School with the object of influencing him regarding the examinations will be liable for strict disciplinary action.

Students guilty of disorderly conduct or responsible for causing any kind of disturbance in or near the examination room are liable to be refused admission for subsequent papers and will be liable for strict disciplinary action.

Students are not permitted to have in their possession, any book, memorandum, or pocket – book, notes, or papers whatsoever, except the correct question paper while in the examination room. They must return any incorrect question papers to the Invigilator immediately.

Candidates are not permitted to have in their possession any weapon or instrument which may be used as a weapon during the course of the Examination.

Persons obtaining admission to the examination on false representation shall be expelled from the examination hall, forthwith.

The decision in respect of the results of Students who are suspected of using unfair means may be delayed considerably.

A person who commits an offence under these Regulations but is  not a Student, shall be dealt with as under:

The Headmaster may, if he so decides, direct that case be handed over to the police.

In the case of  a teacher, or a person connected with an  institution, his / her conduct shall be reported to the Governing ( or Managing) Body of the institution concerned.

For cases of unfair means not covered by these regulations, Headmaster  may enforce penalties according to the nature of offence.

SPECIAL INSTRUCTIONS TO INVIGILATORS

  • The Invigilator should know well in advance his/her class of invigilation and should collect the question papers and blank answer scripts in the allotted time and be present in the examination room sufficiently in advance depending on individual to ensure that at least FIVE minutes before the start of the examination all students are settled and ready to receive the Question paper and the invigilator is ready to distribute the Question papers. The checking of the same is permitted and be done at least one session before the scheduled examination.
  • Do not walk about except to attend to Students’ needs.
  • Active supervision is essential at all times; do not read, write knit, sew, etc.
  • Do not read answer scripts except to check Names and Roll Numbers.
  • Do not answer any enquiry relating to question paper. If in doubt, refer to the Headmaster.
  • Return spare question papers after distribution.
  • No paper, used or unused, may be taken out of or brought into the examination room.
  • Students should be in their places five minutes before the starting time of the paper.
  • Students must not indulge in talking in or near the examination room.
  • The students must be asked to move out of the room, thereafter on random basis by mixing classes they be asked to enter the room and allotted seats. Roll call be taken after seating has been done.
  • The Question paper be distributed by keeping it upside down on the students table. Once all Question papers are distributed than the indication to start reading can be given.
  • During the reading time the answer sheets be distributed. The attendance be written on the board and card duly completed be placed in the pocket outside.
  • Possession of Mobile Phones by students into the examination hall is prohibited.
  • Use of Mobile phones by invigilators is not permitted. Only making emergency calls to examination control room or Headmaster in case any such situations arises is permitted. However it is advisable not to have the mobile phones on.
  • THE CONTROL ROOM WILL BE OPEN FROM 0800H TO 1500H FROM ONE DAY PRIOR TO COMMENCEMENT OF EXAMINATIONS ON ALL DAYS.
  • ALL INVIGILATORS WILL INSURE THAT THEY HAVE CHECKED NUMBERS OF QUESTION PAPER CLASS WISE, ANSWER SCRIPTS, THREAD ETC IN ACCORDING TO THE ROOM IN WHICH THEY WILL INVIGILATE             BEFORE         LEAVING      THE    CONTROL

ROOM.

  • THE CONTROL WILL LAYOUT THE REQUIRED MATERIAL MIMIMUM ONE SESSION IN ADVANCE. THE INVIGILATORS CAN COME ANY TIME AND CHECK.
  • THERE AFTER JUST COLLECT THE BUNDLE JUST BEFORE THE EXAMINATION.
Please Announce the following before the start of each paper:

 

  1. 1. No use of unfair means i.e cheating is allowed including trying to help other students of any kind.
  2. 2. No borrowing/lending is permitted of anything whatsoever within the examination hall.
  3. 3. No paper or material related to examination is to be found on your person or desk or in your vicinity. Please check all around and your pockets, clipboards, pencil box etc. to ensure that there is no material that will raise suspicion on you for cheating. Remove all such material and keep it well away from you.

PLEASE STUDY RELEVANT PAGES AND PARAGRAPHS OF SCHOOL DIARY

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Welcome to The BGES School website. I appreciate your interest in The BGES, and I hope you will enjoy your time here learning about its members.

Brij Bhushan Singh Headmaster
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